Job Description

ATC Healthcare is seeking a highly organized, proactive, and detail-oriented Office Manager to support daily operations at a busy Urgent Care center in West Philadelphia. This role is ideal for a professional who thrives in a fast-paced healthcare environment and enjoys being the backbone of office and administrative operations. As the Office Manager, you will play a critical role in ensuring smooth day-to-day workflow, supporting leadership, maintaining administrative and personnel records, and coordinating office operations to keep the clinic running efficiently. Key Responsibilities * Oversee and support daily administrative and office operations * Serve as administrative and executive support to leadership * Coordinate schedules, meetings, and internal communications * Maintain organized office systems, records, and documentation (physical and electronic) * Track and manage office expenses, vendor invoices, subscriptions, and supplies * Support on-boarding and personnel documentation, including compliance and credentialing * Assist with staff scheduling for meetings, trainings, and updates * Coordinate communication between leadership, staff, and external vendors * Support compliance efforts in collaboration with leadership and risk management * Ensure confidentiality of sensitive employee and organizational information * Maintain a professional, organized, and efficient office environment Qualifications * Prior experience in office management, healthcare administration, or executive administrative support preferred * Strong organizational, multitasking, and time-management skills * Experience handling expenses, invoices, and administrative budgets is a plus * Excellent written and verbal communication skills * Proficient with Microsoft 365 and office productivity tools * Ability to work independently while supporting a collaborative team * High level of professionalism, discretion, and reliability Why Join ATC Healthcare? * Work with a respected healthcare staffing and management organization * Be part of a mission-driven environment focused on quality patient care * Opportunity to make a meaningful impact in a growing urgent care setting * Supportive leadership and team-oriented culture

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