Office Manager Job at Interim HealthCare of Clearwater, FL, Clearwater, FL

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  • Interim HealthCare of Clearwater, FL
  • Clearwater, FL

Job Description

Office Manager Clearwater, FL Full-Time Position Overview We are seeking an organized, proactive, and people-focused Office Manager to support daily operations and ensure compliance, efficiency, and exceptional service across our home healthcare office. This role plays a critical part in supporting leadership, staff, and clients while maintaining regulatory compliance and operational excellence. The ideal candidate is a strong communicator, skilled multitasker, and natural leader who thrives in a fast-paced healthcare environment and is passionate about serving seniors. Key Responsibilities

  • Ensure compliance with all federal, state, and local regulations, as well as Interim HealthCare policies and procedures
  • Assist the Franchisee in establishing, monitoring, and maintaining office compliance standards
  • Receive referral calls, complete client intake documentation, and coordinate scheduling for home care and staffing assignments
  • Maintain accurate and up-to-date client records and employee personnel files
  • Perform human resources functions, including recruiting, interviewing, onboarding, training, and staff motivation
  • Verify client insurance and ensure proper documentation is completed
  • Assist with payroll processing and review vendor invoices for Accounts Payable submission
  • Promote the agency through client education, referral relationships, and marketing support
  • Ensure care orders are completed by qualified personnel in a timely manner
  • Identify issues or concerns and take appropriate action to resolve them
  • Support administrative and clerical tasks as needed, including mail distribution
  • Build and maintain strong client and referral source relationships to drive customer satisfaction
Handle sensitive information, including Protected Health Information (PHI), in accordance with privacy and security requirements * Ability to meet all federal and state background check requirements Knowledge, Skills & Abilities
  • Strong verbal and written communication skills
  • Excellent problem-solving and analytical abilities
  • Ability to multitask and manage competing priorities in a deadline-driven environment
  • Demonstrated ability to develop, retain, and lead a high-performing team
  • Customer-service oriented with a professional and compassionate approach
  • Proficient in computer systems and office software, including document creation and basic financial analysis
  • Strong organizational and time-management skills
Working Conditions & Physical Requirements
  • Primarily office-based work environment
  • Flexible schedule, including occasional evenings as needed
  • Local and occasional out-of-town travel may be required
  • Light physical activity, including occasional lifting up to 20 lbs
Frequent sitting, standing, or walking throughout the workday Why Join Us?
  • Meaningful work supporting seniors and families
  • Collaborative and supportive team environment
  • Opportunity to make a direct impact on office operations and client care
  • Stable, growing healthcare organization

Job Tags

Full time, Interim role, Work at office, Local area, Flexible hours, Afternoon shift,

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