Solace is a healthcare advocacy marketplace that connects patients and families to experts who help them understand and take charge of their personal health
We’re looking for an Executive Assistant to provide high-impact support to two to three executives at Solace. You’ll act as an extension of the leaders you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward.
You’ll manage calendars, meetings, communication flow, travel, and operational cadence, while also representing executives in meetings and driving follow-ups when they are unavailable. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.
You must be based in the United States to be eligible for this role.
About Solace
Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.
We’re a Series B startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, and Signalfire. Our fully remote U.S. team is lean, mission-driven, and growing quickly.
Solace isn’t a place to coast. We’re here to redefine healthcare—and that demands urgency, precision, and heart. If you’re looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you’re in the right place. We’re intense, and we like it that way.
Check out our funding announcement in the WSJ here .
Own complex, multi-time-zone calendar management for 2–3 senior executives, prioritizing meetings based on urgency, impact, and strategic value.
Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials to ensure they arrive aligned and ready.
Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
Draft, edit, and send communications on behalf of executives with strong executive presence and clarity.
Serve as the primary point of contact between executives and internal leaders, external partners, and vendors.
Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
Build and continuously improve systems, templates, and processes that enhance executive productivity.
Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
Exceptional calendar management, prioritization, and organizational skills.
Strong written and verbal communication with an ability to draft clear, concise executive-level messaging.
Demonstrated judgment, professionalism, and ability to handle confidential information.
Excellent project management skills: you keep things moving, even without explicit direction.
Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
Experience supporting multiple executives simultaneously.
Background in startups, healthcare, technology, or complex operational environments.
Applicants must be based in the United States.
Up for the Challenge?
We look forward to meeting you.
Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com . Report suspicious activity to recruiting@solace.health or advocate@solace.health.
Jobicy JobID: 138570...What Makes a McKibbon Front Desk Agent? The Front Desk Agent is often the first point of contact for guests and plays a vital role in shaping their impression of the hotel. As the friendly face of the property, the Front Desk Agent demonstrates a warm, approachable...
...campus stores serve as a vibrant hub of college life and learning. We believe in creating retail and learning experiences that engage students, support faculty, and build alumni loyalty. Together, our teams and stores work to elevate lives through education.**Overview**...
At Generations Home Care, we love what we do and the people we work with and around. Our ideal candidate is supportive, compassionate, and... ...client change of conditionQualifications* Credentials-Current CNA or HCA in Washington State, or the ability to complete the home...
...Hello School Psychologists! Ampersand Therapy is looking for a School Psychologist for the 25-26 school year! This full time opportunity allows you to make a meaningful impact in a supportive school setting. Wed love to connect! Job Details: Student evaluations...
...energetic people to join our team! Job Summary Responsible for patrolling lakes and rivers and the enforcement of marine laws,... ...needed for the investigation. Safely operates assigned motor vehicles and marine patrol vessels. Conducts annual Boater Safety Certification...